FM 2016-17 GUIDELINES

Guidelines for implementation of Farm Mechanization scheme during     2015-16 in Telangana State

The scheme, Farm Mechanization is gradually gaining importance as the farm labour is becoming scarce and expensive year after year. Detailed guidelines are prepared for effective implementation of the scheme as under.

I.          Formation of Committees:

A. Mandal level Committee:

Mandal level committee is to be constituted with Mandal Agricultural Officer (MAO) as convener and Assistant Project Officer (District Rural Development Agency), Assistant Project Officer (District Water Management Agency), Mandal Parishad Development Officer (MPDO) and Mandal Tahasildar as members.

B.  District level Committee:

District level committee is to be constituted with the district Collector as Chairman and district Joint Director of Agriculture (JDA),  Assistant Director (Horticulture), Regional Manager (Agros), Project Director (Agriculture Technology Management agency), Project Director (District Water Management Agency), Project Director (District Rural development Agency) Scientist from District Agricultural Advisory and Transfer of Technology Centre / Krishi Vignan Kendra, a representative from Self Help Group (SHG), a  representative from lead bank, NABARD and a progressive farmer as members.     

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              

II.  Selection of Beneficiaries:

1). The criteria to be followed for the selection of beneficiaries is as under:

a.       A farmer or farmer’s family, not availed the benefit earlier be given preference.

ii.      Small, marginal and women farmers are to be given preference and the percentage for SC & ST farmers under different schemes of Farm Mechanization shall be maintained in each component.

iii.    A practicing farmer shall be given preference.

2). The selection of beneficiaries shall be through Mandal Level Committee, and the selected list shall be invariably exhibited in the respective Gram Panchayat, office of MAO, MPDO & Tahasildar.

3). The beneficiaries for Custom Hiring Centers (CHCs) and Implement Hiring Stations (IHS) will be selected by the District Level Committee from the list forwarded by MAO.

4)  CHCs & IHSs for which the total unit cost is less than Rs 10.00 lakhs (Subsidy not exceeding Rs 5.00 lakhs) shall be given to individual farmer as well as to group of farmers.

1)      CHCs for which the total unit cost is more than Rs 10.00lakhs (Subsidy       

       exceeding Rs 5.00 lakhs) shall be given only to group of farmers.

2)      Preference is to be given to Rythu Mithra Group/ Joint Liability Group (JLG)/ Self Help Group (SHG)/ Integrated Watershed Management Programme (IWMP)/ Societies which are active for the past 5 years with continuous savings and bank operations. Group members shall not be of same family.

3)      More than one CHC of same crop shall not be allotted within the area of 400 ha or 1000 acres.

4)      The list of selected beneficiaries will be displayed at Gram Panchayath, office of MAO, MPDO, Tahasildar & JDA.

III. Procedure for submitting FM application: (Only On-line through Mee Seva)

·         Applications and information about subsidy to be allowed for different implements can be obtained from the Agricultural Extension Officer (AEO) or Mandal Agricultural Officer (MAO) or from the website i.e. agrisnet.tg.nic.in.

·         The AEO/ MAO has to verify the allocation and scrutinize the application along with necessary documents i.e., Pattadar pass book & ID Proof for all implements and in case of tractor drawn implements - copy of Registration Certificate (RC) of tractor and DD for non subsidy portion in the name of the supplier.

·         Bank linkage for the non subsidy amount is mandatory for all Custom Hiring Centers.

·         The AEO/MAO should ensure that the farmer has to mention selected suppliers’ name from the approved list in the application.

·         The selected farmer will enroll the application approved by MAO at MEE SEVA along with the particulars of Demand Draft within seven working days of selection. SMS alert will be sent to the beneficiary after enrolment. Then the farmer should submit the application along with original DD and acknowledgement of enrollment to the MAO.

·         The MAO has to issue acknowledgement to the farmer on receipt of application along with original DD.

·         The MAO after verification of the application forward the same with his recommendation to Assistant Director of Agriculture (ADA).

·         For implements which cost less than one lakh the Sanction Proceedings/ Supply order has to be issued at ADA level and for the implements exceeding one lakh Sanction Proceedings/ Supply order has to be issued at JDA level.

·         In case there is no allocation or the application not according to the guidelines the same can be rejected.

·         In case the application of farmer is rejected, it is the responsibility of ADA to intimate the farmer concerned through MAO and return the non subsidy amount to the farmer concerned immediately.

·         Sanction Proceedings have to be issued mentioning the farmer selected suppliers’ name from the approved list based on the target & availability of funds within seven days of receipt of DD along with the application.

·         In the sanction proceedings/ Supply order, the ADA/ JDA has to mention unique serial number as follows:

TS/ Name of the scheme/ Year/ District code / Mandal code / Sl. No.

This number along with Chassis No., Engine No./ any identity of that particular machine will be embossed / welded label plate on the implement at prominent place by the supplier.

·         SMS alert to be sent to the supplier and farmer regarding issue of sanction proceedings.

·         The supplier should deliver the implement which costs less than Rs 1.00 lakh to the farmer within 15 days of receipt of the Supply Order from the ADA.

·         For the implements which cost more than Rs 1.00 lakh, the supplier should deliver the implement within 30 days of receipt of the Supply Order from the JDA.

·         MAO should maintain stock book and record the stock as and when supplied to the beneficiary.

·         The signatures of atleast 3 witnesses with name, address and phone number shall be obtained in the stock book.

·         The photograph with clear view of unique Sl.No. of the implement distributed along with the beneficiary and department officer (AEO/MAO) should be taken by a camera by setting the mode in the camera to print the date and time on the photograph at the office of MAO / ADA.

·         The supplier will claim the subsidy of the implement/ machinery from the ADA/ JDA, duly furnishing the necessary documents such as

1.      Utilization Certificate along with photograph with clear visibility of embossed/ welded label plate unique Serial Number 

2.   Copy of Sanction proceedings

3.   Invoice and other necessary documents.

·         After the delivery based on the report of MAO, the ADA should submit the Utilization certificate to the JDA.

·         ADA/JDA has to release the subsidy portion through National Electronic Fund Transfer (NEFT)/ Real Time Gross Settlement (RTGS) mode to the supplier.

·         The High Cost Machinery which costs more than Rs 5.00 lakhs has to be verified by the Agricultural Engineers of the department within 10 days and verification report shall be submitted to JDA. After technical verification and conformity, the JDA has to release the subsidy portion to the supplier.

·         ‘After sale service’ by the suppliers shall be monitored by the technical team of AGROS and agricultural engineers of the department.

·         JDA has to consolidate and submit the Mandal wise, scheme wise, implement wise & category wise beneficiary list both in hard and soft copies to the office of Commissioner & Director of Agriculture every month.

·         The JDA has to submit the consolidated Utilization Certificate to the office of Commissioner & Director of Agriculture.

IV. Responsibility of officers & suppliers in the Process of Implementation of FM scheme:

A.    Preliminary scrutiny of application:

·      The information on farm equipment, Custom Hiring Stations, Implement Hiring Stations, high cost machinery, supplier details and subsidy details are to be informed to all the farmers during the sensitization programme to be organized in the villages and also directly at the office of MAO.

·      The committee should carefully enquire about the beneficiaries and ensure the eligibility and genuineness of the farmers.  They should collect all the details at the time of application and verify personally.

·      The application with passport size photograph of the beneficiary, copy of pattadar passbook, mode of payment of Non subsidy details, like DD particulars should be verified by MAO before forwarding the application to ADA.

·      The photograph of the applicant / groups should be affixed to the application form.

·      Applicants for tractor drawn implements should enclose a copy of the Registration Certificate (RC) showing the ownership of tractor.

·      An undertaking should be taken from the farmer ‘not to sale the implement’ within 2 years. If violated, the department has the right to recover the subsidy.

·      Tenant farmers should enclose the Loan Eligibility Card (LEC) and submit the application.

·      List of suppliers of major equipment needed by the farmers along with price approved should be displayed on the notice board of MAO, MPDO, ADA office and at Gram Panchayath. The information is also available in the official website of the department (agrisnet.tg.nic.in).

·      Provide an opportunity to the farmer to choose the supplier.

B.     Responsibility of the AEO, MAO, ADA, JDA during the supplies:

a.    AEO and MAO should be present at mandal headquarter on the day of supplies.

b.   MAO should ensure that the supplier has embossed/welded unique Sl.No. on the machine.

c.    In case of Taiwan Sprayers, MAO should ascertain that the DD for non subsidy is drawn in the name of manufacturer/ importer but not dealer. Invoice submitted by the dealer should not be entertained for claiming subsidy. The invoice raised by the importer/ original purchaser approved by Agros is only acceptable.

d.   MAO should make the necessary stock entries and issue the implement to the beneficiary and obtain the signature of the beneficiary in the stock book. MAO should record unique Sl. No. in the stock book.

e.    Distribution should be at mandal level on every Thursday for all implements.

f.    Distribute the implements in the presence of Hon’ble Ministers, MP’s, MLAs, MLCs & Public Representatives of local bodies and photographs/ videographs/ press clippings shall be documented.

g.   The signatures of atleast 3 witnesses with name, address and phone number shall be obtained in stock book during distribution.

h.   A passport size photograph of the beneficiary should be affixed on the stock book on the day of receipt of stocks and should be countersigned by MAO and ADA.

i.     A sample out of the stocks available for delivery is to be taken and to be verified as per specifications as called in Tenders. 

j.     The information on supplies to be furnished to District Collector through JDA.

k.   The ADA/ JDA shall make payment on verifying the UC and invoice forwarded by concerned MAO/ ADA.

l.     Audit of the applications by the inspection team will be done at regular intervals at ADA® sub divisional offices.

C. Responsibility of the supplier:

a.       Display cum Service Center of all approved suppliers shall be established at all District headquarters, if number of units increases this may be extended up to Divisional level.

b.      Wherever the equipment is imported from other countries, they shall furnish information to JDAs in a fortnightly periodical showing how many units are imported, allocated and distributed to districts and supplies made in Telangana.

c.    The supplier should declare the details of places of business like registered office godowns, factories, manufacturing and assembling units within one week to O/o C&DA and JDAs concerned will inspect them.

d.   No supplier is allowed to supply any equipment under the scheme across the counter. It shall be distributed as a part of general pool on every Thursday at mandal headquarters. If it happens to be holiday, supply implement on next working day.

e.    The supplier should supply the farm equipment (i.e. which costs less than 1 lakh within 15 days and above 1 lakh within 30 days) on receipt of indent from the ADA/JDA at MAO office. In case of delay JDAs should review in weekly meetings and issue notices to the suppliers wherever deviations are noticed.

f.    Serious action will be initiated by the Department through AGROS against the firms who supply poor quality equipment. The firms’ deposit will be seized, the firm will be black listed and the same will be communicated to other States and necessary civil & criminal action will be initiated against the supplier.

g.   No extra charge should be collected from farmer towards transport/ any miscellaneous expenditure by the supplier.

h.   ADAs shall discuss with MAOs and give the list of equipment pending to be delivered. JDAs shall review the same in weekly meeting.

i.     The supplier has to inform MAO/ ADA/ JDA, at least two days in advance about the schedule of delivery of the farm equipment so that information can be given to the beneficiaries.

j.     The supplier has to upload the scanned copies of UC and invoice on line along with photo/ photos of beneficiary and implement/ machinery with clear vision of unique serial number, in case of online implementation.  

k.   The year of supply, batch number, weight, specifications, scheme under which the implement supplied by Department of Agriculture, not for sale, unique Sl No. provided by the district ADA/JDA along with Chassis No., Engine No./ any identity of that particular machine. Details should be embossed or welded on the implement at a prominent place for all the items supplied under Farm Mechanization scheme. The same machine shall be supplied to the beneficiary without any deviation in the presence of MAO duly taking a digital photograph.

l.     The suppliers should submit monthly report to JDAs on the supplies made and the JDAs in turn should submit the consolidated report to the O/o C&DA.

m. Trainings & Demonstrations should be given to the farmers regarding use of high cost machinery and its maintenance at the suppliers cost. Necessary operating manuals in local language shall be given while delivery of the equipment.

n.   Suppliers should provide effective ‘after sale service’ and supply of spare parts at divisional level.

V.    Inspection Process:

A. District Level Quality Control Team:

·         The team will be constituted by JDA with following members:

a.    Representative from University/ DAATTC/ KVK

b.   Progressive Farm Mechanization farmer.

c.    DDA(FM)/ ADA(FM)  of the district

d.   Regional Manager, APSAIDC

·      The team quarterly will inspect 1% of the implements at random, supplied under subsidy schemes. If the implement is not available at the time of inspection, re-verification has to be done and suitable action will be initiated.

B. Internal verification within the district:

·      It is proposed for internal verification of the implements supplied, before the evaluation to be conducted by any third party agencies for all implements supplied in the mandal.

·      Inspection to be conducted by officers in the district as follows:

S.No.	Implements with subsidy	% of verification by
				DDA (FM), O/o JDA	JDA
		AEO, MAO	ADA
1	< 1 lakh	100%	50%	-	-
2	1 lakh to 5 lakh	100%	100%	15%	10%
3	CHC & IHS	100%	100%	75%	25%

C. Inter district squads:

      Inter district squads will be deputed and verify 10% of the total implements supplied.

D. 3^rd Party verification:

·      5% of the verification should be done by 3^rd party.

·      Mechanical Engineers from Engineering colleges shall also be deputed for verification in addition to normal inspection by MAO/ ADA/ Agri. Engineers with the approval of district  Collector.                                                                                                                                                                                                                                                                                                      

·      The retired scientist/ nominated scientist of Professor Jayashankar Telangana State Agricultural University shall be given an assignment to verify the quality of the implement supplied. 

·      The district Collector may utilize the services of any reputed institution/ NGO for 3^rd party verification.

·      The bills submitted by the firms shall be scrutinized by officers nominated by the Department of Agriculture on regular basis.

VI.       Implement Hiring Station:

a)      The proceedings shall be issued to the group/ individual for establishment of IHS by JDA based on the proposals submitted by MAO through ADA®.

b)      MAO should inspect the Implement Hiring Station in regular intervals.

c)      The Implement Hiring charges shall be fixed in Gram Sabha, should be displayed at 

             Implement Hiring Stations/ Grama Sabha.

d)     All the JDAs shall send the list of Hiring station stating the implements included in   

            each station and subsidy sanctioned in the following proforma.

Name of the village	Name of the implement	Total cost	Subsidy	Hiring charges

e)      All the components in IHS shall be allowed 50% subsidy limited to Rs 1.50 lakh per IHS unit.

f)       Two implements from each category i.e. land preparation to post harvest equipment can be allotted and the same implement shall not be repeated.

g)      The machinery procured under IHS should be used by local farmers and movement of machinery from the sanctioned mandals to other places in the State should be avoided.

VII.    For Custom Hiring Center:

·         Details of the specific cropped area, crops raised in the village, viability of operating the custom hiring centers by group members/ individual are to be analysed by MAO and forward the application to district level committee for approval.

·         The details of operational charges of the custom hiring centers shall be fixed in Gram Sabha, are to be displayed at the custom hiring centers, which are to be inspected by AEO, MAO and ADA regularly.

·         The machinery procured under CHC should be used by local farmers and movement of machinery from the sanctioned mandals to other places in the State should be avoided.

·         The registers maintained by the custom hiring centers are to be inspected once a month by AEO & MAO to ascertain the machinery given under subsidy is utilized properly by the group and improvement in their economic status. AEO shall assist the group of custom hiring centers to maintain the records and keep them update as follows:

Sl. No	Date	Name of the Party using machinery/ equipments of Custom Hiring Centre on hire	Address  & Contact No.	Machinery/ Equipment Hired	No.of Hours Hired/ Area Covered ( equipment -wise)	Hiring Cost/ Hr/Day/ Area	Total Hiring Charges	Charges Received	Balance	Signature

·      An affidavit is to be taken from the custom hiring groups/ individual that the machinery supplied under subsidy shall not be sold out by the group/ individual within six years.

·      ADAs, MAO should assist the Banker in obtaining the repayment of installments as per the terms and conditions who establishes the custom hiring centers through bank loan linkage.

VIII. Local specific demanded implements / machinery:

If any demand arises from farming community for supply of implements from other than empanelled firms (Agros), the district level committee has to approve that firm and the JDA will inturn forward the same to the C&DA for necessary empanelment with the Agros.

Package machinery of Custom Hiring Stations of Paddy, Maize, Groundnut, Sugar cane and cotton are as follows:

1.   Package of machinery proposed under Custom Hiring Center for Land Preparation for Paddy:

S.No	Machinery particulars	Quantity	Recommendations of the committee
1	4 wheel drive Tractor above 20 PTO HP	1	Mandatory
2	Rotovator (for puddling in Paddy)	1	Mandatory
3	Tractor front mounted hydraulic leveling blade (detachable) or Tractor drawn leveller	1	Optional
4	Disc Harrow	1	Optional

2.   Package of machinery proposed under Custom Hiring Center for Paddy (SMSRI):

S.No	Machinery particulars	Quantity	Recommendations of the Expert committee
1	Nursery Raising Machine (Manual) (or) Automatic seedling machine	1	Mandatory
2	Nursery Trays	8000 to 10000	Mandatory
3	6 row (or) 8 row Paddy transplanter	1	Mandatory
4	Tractor drawn wet land leveler	1	Optional
5	35HP and above tractor with Rotavator	1	Optional
6	Soil Pulveriser 5 HP	1	Optional
7	Power Weeder	1 to 4	Optional
8	Power Tiller	1	Optional
9	Tractor operated Laser guided land leveller	1	Optional
10	Alluminium Ramps	1	Optional
11	Tractor Trolley	1	Optional

3.   Package of SMSRI machinery with 4 walker Paddy Transplanter (Mini SMSRI):

S. No	Machinery particulars	Quantity (in Nos.)	Recommendations of the Expert committee
1	4 walker Paddy Transplanter (or) 6 row or 8 row riding type.	1	Mandatory
2	Nursery trays	1600 to 2200 Nos.	Mandatory
3	Manual seedling machine	1	Mandatory
4	Paddy reaper / Reaper cum binder	1	Optional
5	Power Tiller with Rotary tiller (or) 4 wheel drive Mini Tractor with Rotovator (<24 HP)	1	Mandatory
6	Paddy Thresher	1	Optional

4. Nursery package:

Sl No	Particulars	Qty (Nos)	Recommendations of the Expert committee
1	Manual seedling Machine	1	Mandatory
2	Nursery trays	2500	Mandatory
3	Soil Pulveriser	1	Optional

5. Package of machinery under harvesting package:

           

Sl No	Particulars	Quantity	Recommendations of the Expert committee
1	Combine Harvester Tyre /Track type for Rice	1	Mandatory
2	Straw Baler	1	Mandatory
3	Stubble/ trash Mover	1	Optional

6. Package of Machinery in Custom Hiring Center for Maize:

S.No	Machinery	Quantity	Recommendations of the Expert committee
1	Above 35HP Tractors with  Rotovator	1	Optional
2	Tractor drawn Multi crop Planter	1	Mandatory
3	Tractor drawn Zero Till Seed drill	1	Optional
4	Combine Harvester for Maize (Tyre or Track type)	1	Mandatory
5	Tractor operated Laser guided land leveller	1	Optional

7. Package of machinery in Custom Hiring Center for Ground nut:

S.No	Machinery	Quantity	Recommendations of the Expert committee
1	Above 35 HP Tractor with Rotavator	1	Optional
2	Tractor drawn Multi Crop Planter	1	Mandatory
3	Ground nut digger/shaker cum windrower	1	Optional
4	Tractor mounted boom sprayer/Aeroblast sprayer (400 lt capacity)	1	Optional
5	Power operated Ground nut wet Pod Thresher Or Dry Pod thresher (power operated) 14 led only when the mandatory items are taken	1	Mandatory
6	4 Row bullock drawn automatic Groundnut planter	1	Optional
7	Hand operated Groundnut decorticator	1	Optional
8	Inter cultivation equipment along with slim  tyres	1	Optional

8. Custom Hiring Center for Cotton:

           

No	Machinery	Quantity	Recommendations of the Expert committee
1	Tractor 35 HP and above with Rotovator	1	Optional
2	Tractor drawn planter (Multi crop Planter)	1	Mandatory
3	Tractor mounted Boom sprayer/ Aeroblastsprayer	1	Mandatory
4	Ridger	10	Optional
5	Power Weeder 5.5 H.P to 6.5H.P	1	Mandatory
6	Tractor operated Laser guided land leveller	1	Optional

1.   Mini Custom Hiring Center for Sugarcane:

No	Machinery	Quantity	Recommendations of the Expert committee
1	Mini Tractor upto 25 HP	1	Mandatory
2	Rotovator	1	Mandatory
3	Tractor mounted Boom sprayer/ Aeroblastsprayer	1	Mandatory
4	Tractor operated Ridger	1	Optional

All those officers who are directly or indirectly connected with the grounding of Farm Machanization scheme are requested to go through the above guidelines 2015-16 carefully and ensure successful implementation of the programme.

           

                                                                                                               for Director of Agriculture

                                                                                                                        Telangana State